Cultural Quarter Podcasts Roundtable Meeting

This weekend was something of a watershed moment for the production team behind DemonFM’s Cultural Quarter Podcasts. The general feeling among the team was that the show isn’t being as well supported as it might be. This week’s show ran short of content and was felt by all involved to be light on material.

Rather than struggling to have a decent debate and discussion in our usual computer lab venue, we moved into the Queens Building meeting room, tucked just behind the staff tea room. We could sit in one place, face-to-face, and discuss why we felt that the show was lacking cohesion.

It was a very frank discussion with some very realistic assessments of the issues being put forward and discussed, but what really made the difference was that it was all done in a sensitive and collaborative manner. Rather than lead the discussion I took the role of note keeper, which was very useful because it forced me not to interrupt and to listen intently to all the points of view expressed.

Once we had established a list of issues that everyone agreed on as in urgent need of attention, we then put together a list of fixes and some simplifications to the production process for managing this content, including the usual who and what? Then we thought about how and in what way? We don’t tend to ask why, because the answer is often too vague.

It was established that:

  • Facebook is sole point of communication and alert – we have a TECH3013 Cultural Quarter podcasts group which can be used to share information, ideas, links to documents, etc.
  • Simon Cooper is going to be the sole presenter. Rather than struggling to find a presenter who can be cajoled in to giving the links some credibility, it was agreed that Simon gets this already and so makes the most suitable choice.
  • Ryan Arnold and Elle Hall are going to assist Simon with production issues, and will do the chasing of the events and the production team to ensure that content gets made, shared on the DemonFM website, and broadcast on air.
  • There’s a pressing need to set up a media share resource, with a set of file name conventions, standard file formats and a process for alerting the producers that the material has been posted, and acknowledging that the material has been downloaded.
  • All content producers are able to upload content to Rivendell for play-out on the broadcast systems. What names and tags are given to this content needs to be identified.
  • It was agreed that Google Docs would be used for planning each show in detail and to share script information, background and research documents.
  • Each person is going to self-edit and mix their own audio, and they will be asked to write a detailed cue sheet. This cue can also be sued for information posted online about the podcast.
  • Each piece will need a standard ‘top & tail’ to link the feature into the podcasts as a stand alone and as part of the general programme.
  • The deadline for delivering the audio to Simon is 9am each Friday morning, giving him time to sequence the material and write a linking script.
  • Everyone agreed that taking photos of event and the interviews sessions would be a great idea, as it looks better on a site if it is visualised as well.
  • Finally, Simon Cooper will collate and share everyone’s contact details via Facebook and the Google Docs.

So, in the end, not a bad session. There’s much more of a sense of urgency now about the content, and I’m looking forward to listening to the content that they produce for Cultural Exchanges next week – oh, that’s after the next show on Saturday. Tune in. DemonFM, Saturday, 12-1pm.

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